About Optimal Energy Limited:

Optimal Energy Limited is a leading Oil Marketing Company based in Zambia, committed to delivering innovative energy solutions, including and not limited to Petrol, Deisel, Lubricants, LPG and Bitumen to our clients. With a focus on providing optimal deals and exceptional customer service, we ensure the success of our employees and partners in the energy sector.

We are currently seeking an experienced and highly organized Front Office Coordinator/Administrative Assistant to join our team. The successful candidate will be responsible for handling reception duties, petty cash bookkeeping, and various administrative tasks.

Key Responsibilities:

• Greet and welcome visitors with a friendly and professional manner, directing them to the appropriate personnel or department.
• Answer incoming telephone calls, manage inquiries, and provide information about our company and services.
• Maintain and manage the company’s petty cash, ensuring accurate records of all transactions and preparing periodic reconciliations.
• Assist with general administrative duties such as filing, data entry, and document preparation.
• Manage the office calendar and coordinate meetings, appointments, and events.
• Order and maintain office supplies, ensuring availability for daily operations.
• Collaborate with various departments to ensure seamless communication and efficient office operations.

Qualifications:

• A minimum of a Diploma in Business Administration, Office Management, or a related field.
• At least 2 years of experience in a receptionist or administrative role, including experience in petty cash bookkeeping.
• Excellent written and verbal communication skills in English.
• Proficient in the use of Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and Microsoft Teams.
• Exceptional organizational skills, with the ability to prioritize tasks and work independently.
• Strong attention to detail and problem-solving abilities.
• A friendly and professional demeanor, with excellent interpersonal skills.
• A valid driver’s license is an added advantage.

How to Apply:

If you are a qualified candidate with the required experience and skills, we encourage you to apply for this exciting opportunity. Please submit your CV and a cover letter detailing your relevant experience, familiarity with Microsoft Teams, and possession of a driver’s license (if applicable), along with why you would be a great fit for this role, to jobs@oezambia.com with the subject line “Front Office Coordinator/Administrative Assistant – [Your Name]”.

Optimal Energy Limited is an equal opportunity employer, and we are committed to creating a diverse and inclusive workplace.

We thank all applicants for their interest; however, only shortlisted candidates will be contacted for an interview.