Qualification Documents

Preliminary Requirements

1. Valid Tax Clearance Certificate
2. Certificate of Incorporation/Registration
3. Value Added Tax Certificate, if applicable
4. Manufacturer’s Authorization/Dealer Certificate
5. Payment Terms of 14 days after delivery
6. Signed Quotation validity of 14 days
7. 12 Months Warranty Certificate
8. Valid NAPSA Compliance Certificate

REQ#: KOHA-01

ITEM: Installation 

DESCRIPTION:

Install KOHA LMS v22.11 Stable Release on the following virtual environment:

Linux server with Ubuntu 22.04

- 8 GB RAM

- 300 GB HDD/SSD

- Microsoft SQL Server 2012 (SP4-GDR) (KB4583465)

- 11.0.7507.2 (X64

COMPLIANCE (PARTIALLY / FULLY / NON-COMPLIANT):

COMMENT:

CROSS REFERENCE PAGE NUMBER AS PER SOLUTION DOCUMENT SUBMITTED:        

SCORE: 20pts

REQ#: KOHA-02

ITEM: Customization

DESCRIPTION:

Customize the LMS and add the following modules and functions:

- Cataloguing frameworks

- Creation of circulation rules

- Customization of the Public accessible interface

- Creation of custom reports

COMPLIANCE (PARTIALLY / FULLY / NON-COMPLIANT):

COMMENT:

CROSS REFERENCE PAGE NUMBER AS PER SOLUTION DOCUMENT SUBMITTED:

SCORE: 40pts

REQ#: KOHA-03

ITEM: Training

DESCRIPTION:

Train Selected Staff on how use and troubleshoot the LMS

The training will cover but not limited to

1. Cataloguing. Creation of a catalogue record 

and adding of items to the records.

2. Weeding of records

3. Circulation: Check-in and check-out

4. Patron registration

5. Basic troubleshooting

COMPLIANCE (PARTIALLY / FULLY / NON-COMPLIANT):

COMMENT:

CROSS REFERENCE PAGE NUMBER AS PER SOLUTION DOCUMENT SUBMITTED:

SCORE: 20pts

REQ#: KOHA-04

ITEM: Support & Maintenance

DESCRIPTION:

Provide post installation support and maintenance

Re-configurations, Customizations, 

Addition/Deletion of Modules, Plugins, troubleshooting, Upgrades (Patches)

COMPLIANCE (PARTIALLY / FULLY / NON-COMPLIANT):

COMMENT:

CROSS REFERENCE PAGE NUMBER AS PER SOLUTION DOCUMENT SUBMITTED:

SCORE: 20pts

RFQ Generation Date: 24/04/2023

RFQ Closing Date: 03/05/2023 – 11:00hrs