Invitation to bid for the insurance of SOS infrastructure in Lusaka, Kitwe, Livingstone & Chipata

Dear Supplier,

SOS Children’s Villages Zambia is inviting insurance companies to bid for the insurance of buildings as per attached schedule below for the period of 2 years.

Instructions

1) The deadline for submitting your bids and required documentation is 31st May, 2023 on or before 12:00pm

2) Your bids with supporting documents to be deposited in a tender box at the following address;-

The Procurement Officer

SOS Children`s Villages Zambia

Plot No 23217/35 PHI off Ben Mwiinga Road

P O Box 37907

Lusaka.

3) Feedback will be given to all vendors invited via emails to all bidders that shall participate

4) Quotations that shall be submitted to a wrong address will not be attended to.

5) All clarification before closing date should be addressed to the following; Gift.Nalubamba@sos-zambia.org, Lameck.Hakanomba@sos-zambia.org

6) Responses to clarification sought will be given in the shortest possible time but before the closing date.

7) SOS Children’s Villages Zambia reserves the right to contact any of the bidders who will participate for clarity on any proposal/quotation submitted during the evaluation stage.

8) Any bidder may be disqualified should they make attempt either directly or indirectly to influence or canvas SOS Children’s Villages Zambia procurement team or any associated person in respect of the proposal/quotation between the date of submission and contract award.

9) The bids shall be rejected or contract terminated if any illegal or corrupt practices will be observed having taken place in connection with this transaction.

10) Tenderers shall be excluded from participation in this procurement if any of the following is discovered;

a. They are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, are subject of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided for an in national legislation or regulations. However, tenderers in this situation may be eligible to participate insofar as the grant recipient is able to purchase supplies on particularly advantageous terms from either a supplier which is definitely winding up its business activities, or the receiver or liquidators of a bankruptcy, through an arrangement with creditors, or through a similar procedure under national law.

b. They or persons having powers of representation, decision-making or control over them have been convicted of an offence concerning their professional conduct by a final judgement.

c. They have been guilty of grave professional misconduct; proven by any means which the grant recipient can justify

d. They have no fulfilled obligations relating to the payment of social security contributions or taxes in accordance with the legal provisions of the country in which they are established, or with those of the country of the country of the grant recipient or those of the country where the contract is to be performed

e. They or persons having powers of representation, decision making or control over them have been convicted for fraud, corruption, involvement in a criminal organization or money laundering by a final judgement

f. They make use of child labor or forced labor and /or practice discrimination and/or do not respect the right to freedom of association and the right to organize and engage in collective bargaining pursuant to the core conventions of the international labor organization (ILO)

g. Tenders shall confirm in writing that they are not in any of the situations above. Even if such confirmation is given by a tenderer, the grant recipient shall investigate any of the situations listed above if it has reasonable ground to doubt the contents of such confirmation

h. Contract shall not be awarded to tenders which during the procurement procedure are;

i. Subject to a conflict of interest

ii. Are guilty of misrepresentation in supplying the information required by the grant recipient as a condition of participation in the tender procedure, or fails to supply this information

Selection Qualifications and Evaluation Criteria

11) All tenderers must confirm in writing on the following and same shall form the basis of contract award decision.

12) No bidder shall be considered if information below is not confirmed in writing as part of the proposal/quotation submission.

#       Criteria                                                  Mark

1 .Confirm your legal form of business (submit business registration certificate) – Submit

2. Confirm your legal form of business (submit valid tax clearance certificate)-Submit

3. Confirm registration certificate from the insurance regulator – Submit

4  Confirm that bankruptcy, winding up does not exist – Confirm

5. Confirm that no conviction for professional misconduct, fraud, corruption, insolvency exist – Confirm

6. Confirm that no use of child labor or forced labor exist – Confirm

7. Confirm that conflict of interest does not exist -Confirm

8. Confirm that no misrepresentation of information exist – Confirm

9. Confirm acceptance of payment 30 days after the insurance of insurance covers – Confirm

10. Confirm availability of products or services on set dates or specification provided match the items – Confirm

11. Price offer -Total price

ASSET SCHEDULE FOR SOS CHILDRENS VILLAGES – 2023-2024

S/N  Description  Location  insurance cover type Value (K) Net Premium Levy (K) Total (K)

LUSAKA

1.Administration block

Lusaka

Fire & Allied perils

2,400,000

2. Clinic block

Lusaka

Fire & Allied perils

1,500,000

3. 13 Family houses

Lusaka

Fire & Allied perils

9,750,000

4. 2 blocks Girls Facilities

Lusaka

Fire & Allied perils

900,000

5. 3 Houses Boys Facilities

Lusaka

Fire & Allied perils

1,950,000

6. Kindergarten School

Lusaka

Fire & Allied perils

1,000,000

7. Primary School

Lusaka

Fire & Allied perils

3,500,000

8. Secondary School

Lusaka

Fire & Allied perils

4,000,000

9. 4 Staff Houses

Lusaka

Fire & Allied perils

3,200,000

10. Skills Training workshop (VTC)

Lusaka

Fire & Allied perils

1,000,000

11. 2 Semidetached Houses

Lusaka

Fire & Allied perils

2,400,000

12. 1 block FS Building

Lusaka

Fire & Allied perils

1,200,000

 Kitwe Village

1. Administration block

Kitwe

Fire & Allied perils

500,000

2. Clinic block

Kitwe

Fire & Allied perils

400,000

3. 15 Family houses

Kitwe

Fire & Allied perils

7,500,000

4. Service Block

Kitwe

Fire & Allied perils

450,000

5. School blocks

Kitwe

Fire & Allied perils

1,000,000

6. School block 2

Kitwe

Fire & Allied perils

1,000,000

7. School Offices

Kitwe

Fire & Allied perils

1,000,000

8. Youth Facilities

Kitwe

Comprehensive

500,000

Livingstone

1. Administration block

Livingstone

Fire & Allied perils

500,000.00

2. 15 Family houses

Livingstone

Fire & Allied perils

7,500,000

3. Service Block

Livingstone

Fire & Allied perils

500,000.00

4. School blocks

Livingstone

Fire & Allied perils

1,000,000

5. Handyman’s Office

Livingstone

Fire & Allied perils

450,000.00

Chipata

1. Administration block

Chipata

Fire & Allied perils

500,000

2. Clinic block

Chipata

Fire & Allied perils

400,000

3. 15 Family houses

Chipata

Fire & Allied perils

7,500,000

4. Service Block

Chipata

Fire & Allied perils

450,000

5. Kindergarten Block

Chipata

Fire & Allied perils

800,000

6. Guest houses

Chipata

Fire & Allied perils

700,000

TOTAL: 65,450,00.00

Delivery period: within 5 days

Gift Nalubamba

Procurement Officer

0979221187

NB: Previous bids remain valid