About Children International

Children International (CI) is a global non-for-profit organization whose vision is to bring people together to end poverty for good. Its mission is to connect people around the world in the fight to end poverty. Working together, we invest in the lives of children and youth, build the healthy environments that they need to thrive, and empower them to create lasting change in their own lives and communities

KEY ACCOUNTABILITIES/SCOPE

• Track and ensure proper verification, receipt and accounting for all receipts and disbursements made at the Agency warehouse, either centrally located or at the Community Centers, in a proactive and efficient manner.
• Submit periodic reports as required by the Agency.
• Strictly observe confidentiality and strong ethics with respect to all beneficiary information/data.
• Comply with and ensure adherence to the agency’s policies, safety and security protocols and child safeguarding norms and guidelines by all self and other stakeholders both internal and external.
• Be non-discriminatory and respectful in relating with people, especially the sponsored children/youth and their families, volunteers, staff, and other stakeholders

ROLES AND RESPONSIBILITIES

• Receive, inspect, accept, or reject stock of purchased products or product donations.
• Ensure that rejects are replaced by acceptable goods.
• Ensure that all stock is stored effectively, efficiently, and safely.
• Issue stock as per CI Standards and procedures.
• Be able to account for the stock at all times.
• Perform stock reconciliations.
• Monitor stock shelf life and ensure effective management of expiration dates.
• Submit of monthly/fortnightly inventory reports.
• Advise on stock levels as well as re-order to replenish stocks.
• Monitor and update the fixed assets of the agency and also conduct regular control checks in line with the CI field manual control.
• Ensure documentation of all transactions on computer, system, or other relevant way.
• Seek authorization for movement of all goods in the Warehouse.
• Carry out the logistics of international product donations as they are released for Agency use.
• Promote CI purchasing and stores policies through the development of integrity circles.
• Promote equality, fair treatment, respect for human rights and the values of sponsored children, their families, and co-workers. Avoid nepotism and favoritism.
• Perform the purchase of Special Need Donations/Special gifts, if applicable.

Undertake any other tasks that might be assigned by the supervisor from time to time

EDUCATION, EXPERIENCE AND KEY SKILLS

• Advanced certificate CIPS or ZIPS equivalent qualifications at least 2 years’ experience in relevant field
• Knowledge of various IT systems/tools and MS Office Suite (Word, Excel, Power Point, Access, MS project)
• Good communication skills in English
• Good documentation and record management skills
• Must be a member of Zambia Institute of Purchasing and Supply (ZIPS)

ATTRIBUTES

• Self-motivated and proactive with a high level of compassion, empathy, integrity and passion to work on complex social causes, especially the cause of children and youth
• Actively pursues learning and self-development; seeks feedback; modifies behavior considering the right feedback.
• Believes in collaboration and teamwork.

In addition to the above, the following are highly desirable in the ideal candidate:

Understanding and ability to converse in local language, if applicable.

Children International firmly supports the principle and philosophy of equal opportunity for all individuals, regardless of age, race, caste, gender, sexual orientation, creed, disability etc. Our talent acquisition procedures reflect our commitment to promoting diversity within the organization, alignment to our vision, mission and values as well as protecting children and vulnerable youth from abuse and exploitation

Children International – Zambia is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers, and associates to share this commitment. The successful candidate will be subjected to appropriate screening and satisfactory references prior to appointment

To apply for this job email your details to the “ Talent Growth Manager” at : jobs@lus.children.org.zm