1. EXPENDITURE ACCOUNTANT

Purpose   

To facilitate and process payments to vendors, service providers and statutory obligations.

Key tasks will include tracking and reporting on expenditure, reconciling invoices and vendor accounts and keeping accurate transaction records in Pastel. This will also involve preparing expenditure related journal entries.

The role is also expected to propose procedures that will enhance value for money, financial recording and reporting.

Responsibilities and Duties:

• Review and verify invoices and payment requests, research and resolve invoice discrepancies.
• Prepare and process electronic transfers and payments through internet banking.
• Record and post expenditure into Pastel on a daily basis.
• Determine monthly expenditure forecast and perform monthly reconciliation of vendor accounts.
•  Ensure statutory obligations such as ZRA, NAPSA and NHIMA are paid as and when they are due.
• Accrue for projected expenditure and pass relevant journals in Pastel and this includes PAYE, NAPSA and NHIMA.
• Generate monthly and quarterly expenditure report to management.
• Perform quarterly variance analysis and propose budget revisions should need arises.
• Perform reconciliation of all accounts payables on a monthly basis i.e. Gratuity and leave day’s provisions.
• Assist in financial audits and implement audit recommendation
• Work in compliance with organization accounting standard and guidelines
• Use software application (Pastel) for company accounting operation
• Assist in financial audits and implement audit recommendation
• Work in compliance with organization accounting standard and guidelines
• Use software application (Pastel) for company accounting operation
• Attend to any other duties that maybe assigned by your supervisor

Expenditure Accountant Skills and Qualification:

• Bachelor degree in accounting or Full ACCA
• Experience with Pastel a MUST.
•  Reliable and must have strong analytical and communication skills.
• Able to work in a team and produce quality output under tight deadlines
• Strong verbal and oral communication skills
• Self-motivated and strong analytical skills
• Attention to detail, prioritization skill and time management
• Quick learner with a positive attitude
• Must be highly organized and able to deal with a high volume of data
• Able to work proactively and independently with a team in a fast-paced environment
• Attend to any other duties as maybe assigned by the supervising officer.

2. REVENUE ACCOUNTANT

Purpose    

Keeping track of an organization’s income and any debts owed to the business.

Key tasks will include tracking and reporting incoming revenue, creating invoices, and keeping accurate transaction records in Pastel.

This will also involve preparing all revenue related journal entries, developing new reporting and modifying existing reporting, and strengthen internal controls related to revenue by developing and proposing procedures that will enhance revenue recognition, recording and reporting.

Responsibilities and Duties:

• Raise billings on a daily basis on income/cash received from various sources.
• Record and post income from SMRS into Pastel on a daily basis.
• Determine monthly revenue forecast and perform monthly revenue reconciliation against student accounts receivables.
• Generate monthly and quarterly revenue report to management detailing various sources of income.
• Ensure that student accounts are reconciled on a monthly basis and invoices are processed promptly
• Perform reconciliation of all accounts receivables on a monthly basis i.e. Staff debtors, prepayments, outstanding imprest and office cash.
• Identify and resolve receivable accounts that have outstanding balances on a monthly basis.
• Monthly review and reconciliation of the SMRS to ensure proper billing and assist in managing ALL aspects of the revenue process.
• Assist in financial audits and implement audit recommendation
• Work in compliance with organization accounting standard and guidelines
• Use software application (Pastel) for company accounting operation.
• Attend to any other duties that maybe assigned by your supervisor

Revenue Accountant Skills and Qualification:

• Full ACCA or CIMA.
• Experience with Pastel a MUST.
• Reliable and must have strong analytical and communication skills.
• Able to work in a team and produce quality output under tight deadlines
• Strong verbal and oral communication skills
• Self-motivated and strong analytical skills
• Attention to detail, prioritization skill and time management
• Quick learner with a positive attitude
• Must be highly organized and able to deal with a high volume of data
• Able to work proactively and independently with a team in a fast-paced environment
• Attend to any other duties that maybe assigned by your supervisor

3. ACCOUNTS OFFICER

Purpose         

To provide administrative support to the finance unit and office of the Bursar. This will include tasks such as dealing with finance related queries from staff and students, ensuring that accounts documentation is properly filed and kept up to date.

Responsibilities and Duties:

• Attend to student queries and help them reconcile their accounts.
• Ensure that payment vouchers are properly filed and stored in a secure place.
• Match invoices to purchase orders and other accounting documents.
• Perform monthly bank reconciliations on all bank accounts.
• Assist in financial audits and implementation of audit recommendation
• Work in compliance with organization accounting standard and guidelines
• Use software application (Pastel) for company accounting operation.
• Attend to any other duties that maybe assigned by your supervisor.

Accounts Officer Skills and Qualification:

•  Diploma in Accounts.
•  Experience with Pastel an added advantage.
•  Able to perform accounting reconciliations.
• Self-motivated and have analytical skills
• Quick learner with a positive attitude
• Able to work proactively and independently.

HOW TO APPLY

Applicants should send letters of application, detailed, up-dated CVs, contact details of three (3) referees, and certified copies of certificates to:

The Registrar

Zambian Open University

Newfoundland Campus

Unity Road, off Mumbwa Road

Lusaka West

P.O Box 31925

LUSAKA

Email: recruitment@zaou.ac.zm and copy mirriam.musa@zaou.ac.zm

THE DEADLINE FOR SUBMISSION OF APPLICATIONS IS Friday 30th June, 2023

Only shortlisted candidates will be contacted.

‘University without Walls’