Civacon Concepts Limited is a dynamic and progressive Zambian company expanding into renewable business solutions in Zambia through its sister company. Currently looking for highly motivated and qualified individual as ACCOUNTS ASSISTANT/RECEPTIONIST to drive the solar business.

Key Duties / Responsibilities

Reception Responsibilities

• Answer incoming telephone calls in a professional manner and direct to the appropriate person.
• Accurately record messages and forward to the intended recipient in a timely manner.
• Greet visitors to the organisation and direct to the appropriate person / area in an efficient and customer focussed manner.
• Monitor visitor access, ensuring the visitor log book is completed and security passes are issued as required.
• Assist customers with the resolution of queries and action as required
• Receive and despatch outgoing mail.
• Arrange courier pick-ups and distribution of courier deliveries.
• Acknowledge receipt of goods delivered to the Ndola office and follow up outstanding orders.
• Ensure the reception area is maintained in a clean and tidy condition at all times.

Accounts / Administration and General Office Support Responsibilities

• Perform all regular accounting processes such as A/P and Journal Entries plus monthly closure accounts.
• Organize all company financial programs and ensure compliance to budgetary requirements.
• Analyze and forecast financial requirements for organization.
• Ensure efficient working of all financial transactions in organization.
• Implement all accounts payable check activation and wire transactions.
• Perform account reconciliation process on monthly basis.
• Administer all bank transactions and oversee data recording procedures monthly.
• Provide support to auxiliary schedules for auditing purposes as per assigned work.
• Analyze different general ledger accounts regularly.
• Develop budgetary plans for processes as per requirement
• Prepare journal entries and synthesize common ledger for subsidiary accounts.
• Collate bank statements on monthly basis.
• Design and prepare audit schedules for external audit processors.
• Provide support to safe keeping of internal expenses in company.
• Perform account reconciliation, tax and calculations inclusive of cost accounting plus factory data recording processes.
• Raise requisitions for purchases when required.
• Manage the stock levels of stationery and other supplies for the office, ensuring stock is received and stored on a timely basis.
• Provide support and back up to all departments and other financial tasks as directed by the Finance Team Leader.

Position Requirements

Competencies

• A sound working knowledge of accounting principles, as they relate to the role.
• Sound knowledge of computerised accounting systems.
• Well developed communication and interpersonal skills, with the ability to liaise comfortably with people at all levels. High level of computer literacy and accurate data entry skills.
• Sound numeracy skills.
• Demonstrated ability to pay attention to detail and produce accurate results.
• Ability to work well with systems, processes and procedures.
• Ability to effectively organise own workload and manage priorities to ensure deadlines are met.
• An ability to work effectively within a busy team environment and also to work unsupervised.
• Strong customer services focus with a proactive approach to resolving queries and problems.

Experience

• Previous experience in an accounting environment including debtors and creditors processes and reconciliations (desirable).
• Demonstrated experience with Excel spreadsheets.
• Experience with Pastel accounting software (desirable).
• Experience with electronic document management system (desirable).

Qualifications

• Certificate/Diploma in Accounting or Business College qualifications in Business / Office administration will be highly regarded.

APPLICATION PROCEDURE

Applications accompanied by detailed curriculum vitae, technical and G12 certificates are to be submitted on or before 31st July 2023 to civacon.concepts@yahoo.com