Main Duties and Responsibilities:

• Manage incoming and outgoing correspondence according to GS Cash Advance administrative policies
• Provide general support to visitors and maintain contact and signing lists
• Compile and maintain transport, insurance and travel records
• Maintain and update filing, inventory, mailing and database systems, both manually and electronically
• Fill out purchase requisitions, inventories as well as order materials, supplies and services for approval by senior management
• Manages the diaries for training bookings, meetings, among others
• Be the first point of contact for office maintenance, cleaning and security personnel
• Keep stock of stationary supplies for all departmental units
• Review files, records and other documents to obtain information to respond to requests
• Ensure official correspondences to external parties in an effective and timely manner
• Receiving, processing and sending mail, documents and information
• Manage agendas/travel arrangements/appointments etc. for senior management

Desired Qualifications, Knowledge, Skills & Attributes:

• Must have a minimum of a grade 12 Certificate
• Valid Driver’s License
• Diploma in Office Administration, Diploma in Business Administration or any equivalent combination of education and experience to perform job duties may be considered.
• Excellent communication and interpersonal skills
• Excellent attention to detail and follow up skills
• Ability to work under pressure
• Good time management skills
• Initiative and problem solving
• Excellent computer skills using Office Software such as Excel, Word and Power Point
• Trust worthy and ability to manage highly sensitive and confidential information